What the Dashboard Shows

5 numbers that tell
your whole inventory story

Every day, the inventory dashboard auto-calculates these five key metrics across all your products and branches.

Opening Stock

₹2.8L

1,240 items · Start of day

→ Carried forward

Purchase IN (GRN)

₹1.4L

18 GRNs received today

↑ 18% vs yesterday

Stock OUT (Issues)

₹0.6L

Kitchen issues + transfers

→ Tracked per dept

Billed (Sold)

₹1.9L

1,015 bills · Auto-deducted

↑ 12% vs last week

Closing Stock

₹1.7L

980 items · End of day

✓ Balanced

Closing = Opening + Purchase IN − Stock OUT − Billed · Updates in real time as bills are raised

Purchase Order Flow

From Indent to GRN —
fully tracked

Every purchase follows a structured workflow with approvals, so nothing gets ordered without authorisation and nothing gets received without a PO.

→

01

📋

Purchase Requisition (Indent)

Department or kitchen raises an indent for required items with current stock and required quantity. Sent for manager approval.

→

02

✅

PO Approval (2-Level)

Branch manager and HO approve the requisition. Approved quantity may differ from requested. Full audit trail with approver name and date.

→

03

🛒

Purchase Order (PO) Raised

PO is generated against the approved vendor with item, quantity, unit price and tax details. PO number auto-assigned for tracking.

→

04

📥

GRN — Goods Received

When goods arrive, a GRN (Purchase IN) is recorded against the PO. Actual received quantity is entered. Stock auto-updates on save.

05

📊

Dashboard Updates

Stock IN reflects instantly on the dashboard. Closing stock recalculates. Vendor outstanding updates. Reports ready for download.

Impact

What inventory visibility
does for your business

0

Unauthorised purchases when PO approval workflow is active — every order has a paper trail

100%

Stock accuracy — every sale deducts ingredients, every GRN adds to stock. No manual stock takes needed

3×

Faster month-end closing — all stock movement is already recorded. One-click closing stock report

Full Feature Set

Everything in the
Inventory Dashboard

📈

Opening & Closing Stock Report

Date-wise opening stock, total IN, total OUT (issued + billed), and calculated closing stock for every product and branch.

📋

Purchase Requisition (Indent)

Departments raise indents with current stock levels and required quantities. Indent status tracks through approval, PO and GRN stages.

🛒

Purchase Order Management

Create POs against approved requisitions. 2-level approval (Branch + HO). PO number, vendor details, tax and grand total captured.

✅

2-Level PO Approval Workflow

Branch manager approves first, HO approves second. Approved quantities can differ from requested. Full audit trail with timestamps.

📥

GRN — Goods Received Note

Record actual received quantities against PO. Batch number and expiry date captured at GRN. Stock updates automatically.

🏭

Vendor-wise Purchase Reports

See total purchase value, number of GRNs and outstanding balance per vendor. Identify top suppliers and track pending payments.

⏱

Batch & Expiry Tracking

Every GRN records batch number and expiry date. Dashboard alerts you days before a batch expires so you can use or return it in time.

🔁

Stock Transfer Between Branches

Issue stock from one branch, receive at another. Both branch dashboards update. Full inter-branch transfer history maintained.

💰

Stock Valuation Report

Know the total value of your closing stock at any date. Multiply closing quantity by unit price — essential for accounting and audits.

🔔

Low-Stock Alerts

Set minimum reorder levels per item. Dashboard highlights items that have fallen below threshold — before you run out mid-service.

🍽

Recipe-Based Auto Deduction

Map ingredients to menu items. Every sale automatically deducts the recipe's raw material quantities from stock — zero manual work.

🏢

Multi-Branch Consolidated View

See stock levels, PO status and purchase value across all branches in one dashboard. Filter by branch or view consolidated totals.

Why It Matters

Stop guessing,
start managing

💸

Stop Over-Ordering & Wastage

Most restaurants over-order by 15–20% because they don't know actual closing stock. With real-time stock visibility, you order only what you need — reducing wastage and blocking cash from sitting idle in inventory.

🔐

Prevent Unauthorised Purchases

Without a PO workflow, kitchen staff or managers can purchase items without approval — inflating costs. The 2-level PO approval workflow ensures every purchase is authorised, documented and traceable.

📊

Month-End in Minutes

Traditional stock takes take a full day every month. With Touch4Bill recording every IN and OUT automatically, your closing stock report is always accurate — just pick the date and download. No counting, no Excel.

Works With